Fire door inspection template
This is a free fire door inspection template you can download as a PDF and take on site — one sheet per door. It records the door reference and location, the FD rating required and installed, certification evidence, nine condition checks with a pass, fail or not-applicable result, and the remedial action for anything that fails. No sign-up and no email required.
Use it as it stands, or as a specification for what your own form needs to capture. If you want to know what to look for at each check rather than what to write down, the fire door inspection checklist explained covers each one in detail.
Fire door inspection record
One sheet per door
AssessHubSheet ____ of ____
Door identification
Door specification
Condition checks
Mark each check P (pass), F (fail) or N/A. Every fail needs a comment, a photograph and a remedial action — a bare cross is not a defensible record.
1. Door & Frame Condition
Damage, warping, delamination, unauthorised alterations, and that leaf and frame are compatible.
2. Hinges
Usually three per leaf, firmly fixed, all screws present, no fatigue or binding.
3. Seals
Intumescent and smoke seals present, continuous, correctly sized, undamaged and not painted over.
4. Closer
Closes the leaf fully onto the latch from any angle, including from a 75mm hold-open test.
5. Lock Set
Latch engages and holds the leaf closed; ironmongery secure and operating.
6. Glazing
Fire-rated glass, intact beading and seals, fire-rating marking visible.
7. Signage
Correct variant on the correct faces — keep shut, keep locked, or automatic keep clear.
8. Gaps
Measured with a gauge at the head and both stiles — typically 3mm, commonly quoted as 2–4mm.
9. Threshold Gap
The gap under the leaf — often up to 8mm, but nearer 3mm where cold smoke sealing matters.
Outcome
Free fire door inspection template from AssessHub, fire door inspection software for UK teams. Run these same nine checks on a phone with no signal, attach the photographs to the door as you take them, and produce the register and remedial action plan in one click — assesshub.co.uk/fire-door-inspection-software
What turns a filled-in sheet into a defensible record
The template is only half the job. Three things decide whether the record holds up when someone asks about a door two years later.
Every door has its own reference
Fire doors are surveyed as a register. Without a stable reference per door you cannot show which door failed, track a remedial programme, or compare this survey against the last one.
Every fail has evidence and an action
A cross in a box records an opinion. A photograph, a comment describing the defect and a named remedial action record a finding — and the last of those is what the responsible person actually needs from you.
Rating is judged, not just condition
A door in perfect condition still fails if it is the wrong door for the opening. Record the rating the location requires and the rating installed as separate fields, so the reasoning stays visible.
Frequently asked questions
Is there an official fire door inspection template?
No single form is prescribed in law. The Regulatory Reform (Fire Safety) Order 2005 requires fire doors to be maintained in efficient working order and good repair, and the Fire Safety (England) Regulations 2022 require checks in certain buildings, but neither specifies a document. What matters is that the record shows which door was inspected, what was checked, what was found, and what action is needed — which is what this template captures.
Is this a 13-point fire door inspection checklist?
Different schemes count differently — you will see eight-point, ten-point and thirteen-point checklists describing much the same inspection, because some split gaps, threshold, hinges and ironmongery into separate line items and others group them. This template uses nine checks. The number is not what makes an inspection defensible; complete coverage, evidence for each finding and a clear remedial action are.
Do I need a separate record for every door?
Yes. Fire doors are inspected as a register, with each door carrying its own reference so that findings are traceable and repeat surveys are comparable. A single summary sheet for a building cannot show which door failed, so it will not support a remedial programme or stand up to scrutiny.
How often should fire doors be inspected?
Common practice is a six-monthly inspection of fire doors in common parts, with quarterly checks in higher-risk or high-traffic buildings and annual checks on flat entrance doors, subject to the building and its risk assessment. Buildings above 11 metres carry specific duties under regulation 10 of the Fire Safety (England) Regulations 2022.
Can I use this template for commercial inspections?
Yes — print it, copy it, and use it on client work freely. There is no sign-up, no email required and no restriction on use.
What is the difference between this and a fire door inspection report?
This template is the field record for one door. A report collects the whole register into a single document for the client — a summary of doors inspected, passed and failed, photographic evidence, and a prioritised remedial action plan. Producing that report from paper sheets is the slow part, which is what AssessHub automates.
Two hundred doors is four hundred sheets of paper
AssessHub runs the same nine checks on a phone, attaches the photographs to the door as you take them, works with no signal, and assembles the register and the remedial action plan into a branded report in one click.